Payroll done for you. Software, people, results.
We don't sell you software and wave goodbye. We run your payroll: pay runs, SARS submissions, IRP5s, leave, ESS, queries, the lot. You send us your inputs. We give you back your time.
Everything we handle so you don't have to
Payroll is eating your week. Again.
Sage is dated and the partner is unreachable. The Big Four want R300+ per employee for what's basically PaySpace under the hood. Self-service tools dump compliance, queries, and SARS deadlines straight back on your HR team. FlexHR runs all of it for you - one named team, modern tooling, transparent prices.
You send inputs. We deliver results.
Six pillars of fully managed payroll - all included, one bill.
Pay runs, every cycle
Monthly, fortnightly or weekly. We process, validate, sign-off with you, and release bank files for FNB, ABSA, Standard Bank, Nedbank and Capitec.
SARS, owned
EMP201 monthly, EMP501 bi-annual, IRP5 / IT3a year-end, UIF, SDL, COIDA Return of Earnings. Submitted on time, every time, by us.
Onboarding & ESS
Digital onboarding with contracts, banking, tax forms and BBBEE data. Mobile self-service so employees never email HR for a payslip again.
Leave, properly
Accruals, expiry, carryover, half-day, leave liability reporting. The most configurable leave engine in the SA market - managed, not just licensed.
Queries, with an SLA
Your employees get answers in 4 hours (1 hour priority on Managed Plus). No "we'll get back to you," no ticket black holes, no scope creep.
Reports the CFO will read
Build your own reports - choose fields, group by company / branch / department / manager, set recipient lists, schedule the delivery. Plus 66+ field costing extracts, period-over-period variance, EE / B-BBEE / EEA2 / EEA4 and multi-entity consolidation out of the box.
Four steps. No surprises.
From kick-off to the first clean pay run, with parallel verification on cycle one.
Discovery & quote
30-minute call. We map your headcount, complexity, schemes, frequency. Fixed quote within 48 hours. No "we'll come back to you."
Onboard & take-on
We migrate your data, configure leave policies, set up SARS profiles, load YTD figures. You sign the MSA, SLA, and POPIA DPA.
Parallel run
One full cycle alongside your existing setup. Full reconciliation. Sign-off with your finance team before we go live.
Live & managed
You send inputs by the cutoff. We run, validate, sign-off with you, pay, file, and answer your team's questions. Every cycle.
FlexHR vs the alternatives
An honest look at what you actually get for what you actually pay.
| What you need | FlexHR | Sage 300 + partner | Big Four bureau | PaySpace + accountant | In-house team |
|---|---|---|---|---|---|
| Software included | sub-contracted | you buy it | |||
| Pay runs done for you | partner-dependent | ||||
| SARS submissions owned | shared | ||||
| Employee query SLA | 4hr / 1hr priority | Best-effort | Variable | Your team | |
| Leave & ESS bundled | extra licence | light HR | |||
| EE / B-BBEE / COIDA reports | Your team | ||||
| Modern, mobile-first ESS | |||||
| PI & cyber insured | partner-dependent | You self-insure | |||
| One bill, one throat to choke | Sage + partner | two vendors | n/a | ||
| Transparent published pricing | n/a | ||||
| Typical cost (PEPM, 100 employees) | From R75 | R125 sw + R75 svc | R250–R400+ | R60 sw + accountant fee | Salary + tools + risk |
We own your payroll end-to-end, take SARS submissions off your desk, publish prices openly, and run on a tech stack built this decade. Compare us by what we deliver, not what's promised in a sales deck.
One service. Everything included.
No tier shell-game. Pay runs, SARS, leave, ESS, queries, reporting - all in. We quote you on headcount and complexity, no hidden fees.
FlexHR Managed Payroll
Outsourced payroll, end to end - software, people, results.
- Monthly / fortnightly / weekly pay runs
- Payslip generation & distribution
- Sign-off workflow with finance
- Bank file release (FNB / ABSA / SBSA / Nedbank / Capitec)
- EMP201 monthly · EMP501 bi-annual
- IRP5 / IT3a year-end
- UIF, SDL, COIDA Return of Earnings
- Medical aid & retirement file feeds
- EE / EEA2 / EEA4 & B-BBEE reporting
- Variance & costing reports (66+ fields)
- Full leave administration
- Employee Self-Service (mobile-first)
- Onboarding & document management
- Correspondence engine (letters & bulk merge)
- Employee query handling (4-hour SLA)
- Dedicated payroll consultant
- Multi-entity / group consolidation
- Custom integrations & APIs
- Quarterly executive review
- PI & cyber insured (R10M / R5M)
Built for SA mid-market. Boutique-grade service.
CFOs & Finance Directors
Predictable monthly cost. Variance reports that explain themselves. SARS deadlines you don't have to track. One vendor, one bill, one accountable team.
HR Directors
Get your week back. We handle pay runs, SARS, employee queries, ESS, and onboarding so you can focus on the human side. Modern UX your team will actually use.
Group & multi-entity owners
Bureau-native multi-company architecture. Consolidated reports across operating companies. One service contract for the whole group. Switch between entities in a click.
Be first in line when FlexHR launches
Join the waitlist for fully outsourced payroll - pay runs, SARS submissions, leave and employee queries handled end to end. Founder-cohort customers lock in reduced PEPM pricing for a 12-month term in exchange for a written reference.
POPIA-compliant. Your data goes nowhere except into a quote.